Is Using Employee Monitoring Software a Good Idea?

Employee monitoring software is all about employee monitoring that allows the company administration to monitor all employees and to oversee all from a central location. This employee monitoring software is installed in each employee’s personal system which is being monitored by the main system that enables the administration to have an eye on each employee about their work schedule, the work was done and all other personal details. Now the question arises that why this kind of softwares are needed? When you encounter an employee of wrongdoing you have to start an investigation. Then you have to secretly collect that review it and make an action on it. As especially in IT industry, there is a strong belief that the insiders are the biggest threat to their security as 70% of the violation is the result of employee behavior. As the success of your company totally relies on the employee’s performance and productivity. 

Why Employee Monitoring Is Needed?

In today’s world who does not want to get paid without doing work and the same case works on the employees do if the company does not have an eye on their work it might be possible that the employees misuse the time of their working hour that only degrades the productivity of the company. And it might be possible that an employee can misuse a company data or secret files. In this scenario, employee monitoring is needed so that employee cannot hamper company’s growth. Generally, the managers use sites like empmonitor.com to have an eye on the employees.

How Employee’s Monitoring is Done? 

It is done by the following steps:-

Employee monitoring software- it allows you to track everything that employee has done with their system like what emails he has got what software he has used and also about the keys he has pressed.

You can use telephone tapping to know where he has called, the exact number and the duration of the each call.

• You can use video surveillance to ensure whether he is working regularly or not.
• You can also use location monitoring to know the exact location of the employees.

Employee monitoring software is not only needed for the privacy or time saving it also helps in business financially. It also helps in the production of employee and also ensures of violating laws from the employees to benefit business as well as employee career as well. It is also helpful in the case of any harassment claim, illegal activities or any failure to perform. It also acts as a proof for the employees to claim any injustice done.

How Employee Monitoring Can Benefit Your Organization?

A degree of sovereignty is always required and has been provided to employees while performing their respective jobs. But sometimes it's crucial to monitor and keep track of all employee activities when they are working on company systems. This process can effectively be conducted through the use of right employee monitoring software. These information's are chiefly important for the organizations as they tend to deal with precise data and can provide perceptivity to how any organizational processes can be refined.

Functions Of Monitoring Mechanism:-

Effective Safeguarding & Investigation: The term investigation might seem to be unethical but with employees having suspicious actions and wrongdoings must be investigated. This also relates to the safeguarding of the internal data or information and avoid leakages.

Detection of Insider Threats: In this modern age rising IT culture, most IT professionals believe that the insiders can often turn out to be substantial threats to emanate breaches a leakage of important data. Thus it requires per-detection and proper prevention.

Increase Productivity: The subsequent success of any company banks upon spiked performances of its employees. It acts as a Benchmark and measure of the employee productivity with detailed and accessible reports without enduring much time into it.

This is how employee monitoring can act as an essential as well as an effective procedure to guide your company through the pillars of success.

Can Employee Monitoring Benefit Your Company? :

While running a company or any business organization several questions may arise in the mind of the owner such as do the employees only use organization computer and resources only for your business purpose? Do they work with equal efficiency when you are not there? In other words, does it seem that your employee productivity is lacking? The answer to these questions is proper employee monitoring.

Statistics have shown that the efficiency of well-monitored employees does show tremendous work progress and vital feedbacks with their respective supervisors. Making the employee aware about the fact that he/she is being under surveillance even from remote locations improves the disciplinary issues alongside productivity.

With real-time monitoring, we can effectively solve problems related to loyalty issues. It also provides hands-on- evidence regarding the internet usage by the employee, which sites were frequently visited Etc.

Features Your Monitoring Software Should Provide:

Employee monitoring can only be effectively done if one uses a proper scheme to do that. Certain features one should look into:

• It should come along with 'User' and 'Admin' sections.
• Continuous Observations should be an important aspect.
• Regular Alerts should be imparted so as to keep the admin aware of all discrepancies that are going around along with the proper projection of locations.
• It should offer remarkable time management and turn out to be an asset to all the HR's and management committee.

Normally one can avail any software which is available in the market, however, Empmonitor has been proved to be an appropriate one in this field. Thus we can conclude that employee monitoring software can be used as a dynamic tool to accelerate Employee productivity and gain total control over the surveillance of employee activities, by sitting anywhere, leading to a competent environment throughout the organization.

How to Easily Monitor Employees With Employee Monitoring Software?

No person wants to be monitored by anyone, but sometimes we have to be monitored without our will at that time we are simply irritated. If we talk about employer-employee relationship then as an employer we will love to monitor our employees as we pay them so it is our right to know what are they doing. But as an employee, we will not like to be monitored it is as simple as every human wants freedom like a free bird in the sky. To solve the problem of monitoring and to maintain the employer-employee relationship Employee Monitoring Software is the best tool.

By monitoring the employer can solve various issues of the organization. A few decades ago the employer used to monitor their employees by tapping the office phones, using video cameras for checking the performance of employees and they also used to check the emails of their employees. Now the world has changed and everything has become modern. People are mostly using PCs for the work so it has become the necessity of the employer to monitor the PCs, e-mails, web history and the social sites.

The Employee Monitoring can be easily done by the software. But the reason for monitoring the employees can be categorized into following three ways:

• To monitor the norms, rules and regulations related to the security of data and other forms of the corporate task performed by the employees. To check that the data is not misused in any manner by any employee. Some examples of institutions using the monitoring software are healthcare and financial institutions.

• To be aware of the insider threats is very important for big institutions. The insider threat can damage seriously to the organization like the court case, monetary problems etc.

• To check the performance of the employees and to see whether they are improving or not. To inspect that the employees are spending their time in productive work or simply wasting the time. Mainly the contractors can use this tool for their employees who are paid hourly.

Why do employees feel insecure and unhappy?

Most of the employees view the Employee Monitoring in a negative manner. They think that they are caged by their boss. Very rare employees take this as a security tool, most of them feel jealous of their boss who monitor them.

Different employees have different views and negative points according to their thinking in the following ways:

• Privacy matters:

Many times it happens that there are some serious private issues during the job hours, which doesn’t mean that the employees are cheating their employers.

• Matter of trust:

Many true and authentic employees get hurt that they are being analyzed and the employer have zero trusts in them. Which can harm the productivity of the business? This can also harm the employer-employee relationship.

• Stress factor:

Repeatedly monitoring will surely hamper the progress of employee’s productivity. Mostly the employer's pressurize their employees to work hard to achieve the target, which negatively affects the motivation level of the employee.

Conclusion

Employees must be kept happy so that they can happily work in the production process. The employer must use some Employee Monitoring Software that can help the employer to keep their employees happy and can get desired productivity.

Why do people use Employee Monitoring Software?

As an employee, would you like to be monitored? The answer must be no, because no one wants to be monitored by their boss or any person. The word only makes us clear that Employee Monitoring is done to check the activities of employees. If we talk from the employer’s point of view then yes the employees must be monitored. If this monitoring question is asked to any authority by both the person i.e. by the employee and the employer then the authority will be definitely confused to whom to support. Employee Monitoring Software is the best solution that the authority can suggest to both the party.

Why is Employee Monitoring necessary?

1.    To check whether the employees are using the business resources (computer) properly or not.

2.    Computer monitoring is used in those companies where the computer system is required for performing the business activities, the best example is IT sector.

3.    Monitoring is done for checking the system activities. Whether the computer work of the employee in the working place is good or not. 

4.    To check whether the insider threats are secured or not. Otherwise, if there is a threat to the company due to employee’s activity then it will hamper on the production process of the company.

5.    To check the system rules, regulations and norms are properly followed by the employee or not.

6.    To evaluate the performance of the employee, whether some improvement is seen or not on employees work.

7.    To reduce the chances of theft and prosecution. If the employees perform some restricted activity then the customers can file a case against the company.

8.    To maintain a good working environment for the company.

9.    To reduce the misuse of employer’s property such as a computer.

Monitoring Software for employees helps to analyze and control all the activities of the employee operated by the system. It helps in increasing the productivity of the employee, reduces the problems related to various regulations and laws of the company. It lowers the exposure of legal disputes of the company. This software helps to identify the problems related to employees and the system. It is very cheap and easy to use this software for your business or company and there is no requirement to purchase hardware. The user can reduce its data loss issues by using this monitoring software.

Conclusion 

We can benefit our companies if we start using the Employee Monitoring Software for our company and business. According to your company and need. You can easily secure your computer data and can rid of from various system issues which are necessary for every business. 

To know more, please visit: www.empmonitor.com